Woodland Farms

Woodland Farms HOA Monthly Board of Directors Meeting Minutes

November 13, 2016

Present: Jan Cooley, Rodney Phillips, Kathleen Custis, Jeff Anthony, Jimmy Smith, Gerre Slaton, Jamin Jones, Janette Bell, Brian Heil

I. OLD BUSINESS:

a. The meeting was called to order by Jan Cooley. The meeting minutes from the previous meeting was read and approved.

b. Jimmy Smith gave a financial report stating savings balance and accounts payable for the previous month. There are still 4 families who owe the full amount in HOA fees. Two of the four have paid half. Numerous letters have been sent with no results. The HOA will seek legal advice as to what further actions need to be taken. The statute of limitations is 4 years to file a lien for non-payment of HOA fees. The next bills go out in January 2017 and the bill is due in March.

c. Jimmy also reported that stop signs and posts are in (7 signs, 6 posts). Electrical lines must be located and marked at least 48 hours prior to installation.

d. Roads Committee: The Fuller Company repaired the roads that were previously done. This work was completed under warranty.

e. Welcoming Committee: Allison Bentley and Kathy Turnipseed are our new volunteers. Janette Bell, one of our previous volunteers will develop instructions for our new volunteers.

f. Roundabout Issues: In lieu of paying Heartland an exorbitant amount of money to remove the plants from the circle, it was voted and approved that Jimmy Smith would remove them at his expense with the condition that he keeps everything dug up. The vegetation has grown out of control and has become a traffic safety hazard.

A determination will be made in the spring what other plants will be planted.

g. Just as a reminder...the speed limit is 25mph in the neighborhood. Slow down!

h. Four Corners has dumped rip rap in the park and several neighbors are working hard to place them where they will do the best in controlling the erosion.

I. Tacking of metal grate in front of 4045 Timberline: We currently are looking for estimates/options.

II. NEW BUSINESS:

a. The possibility of borrowing bond money to complete all of the roads was discussed vs. completing the roads in stages (open).

b. We’re looking for someone who can meet with the road repair company when work is being done to make sure the work is completed to our specifications. Rodney Phillips volunteered (closed). The roads committee will establish criteria for road repairs and set priorities for work to be done (open).

c. Financial /Annual meeting: The next annual meeting is tentatively scheduled for March 12, 2017. All financial information will be available for viewing, questions, comments.

d. Communication to homeowners: Would you prefer web page or Facebook?

III. The meeting was adjourned. We will not have a meeting in December because of the holidays. The next meeting is scheduled for January 8, 2017.