Opening:
The meeting was called to order at approximately 7:00 PM on
Thursday, April 4, 2019. Those present
were Board members, Allison Bentley, Bryan Hiel, Liz Lewis, Jimmy Smith, Kathy
Nelson, and Gerre Slaton. Homeowners
present were Jeff and Kapin Anthony, Jamin Jones, and Barry Cossey.
Approval of Minutes:
The March 7, 2019 meeting minutes were read and approved by the
Board with a motion made by Slaton and a second made by Hiel.
Old Business:
1. Silt
Issues: Drainage problems are already apparent due to the silt buildup in the
ditch south of the entryway running along Douglas. The Logan County Commissioner was contacted
but has not addressed the issue. Smith
motioned for the Board to contact Heartland to obtain a quote so that the issue
is addressed properly and sprinkler heads are not damaged during the
process. Lewis seconded the motion.
2. Picnic
Tables: Rodney Phillips has begun constructing the picnic tables for the
playground common area.
3. Entry
Sign: Heartland has agreed to install the new entryway sign but has not yet
done so. They have cancelled several
times, but Slaton will continue to contact them.
New Business:
1. Treasurer’s
Report: The Treasurer’s report stated the month-end fund balance for March was
$39,778.39. The 2019 projected budget was
also updated to include price increases from the previous year. The HOA annual dues deadline was March 31st,
however, there are nine homeowners with outstanding balances.
2. Annual
Meeting: The Elk’s Lodge has been reserved for Thursday, April 25th at 7:00
PM. The rental fee is the same as last
year which was $50. The meeting must be
advertised two weeks prior to the meeting, and Slaton will post an announcement
on the entry sign and send e-mails out.
Committee Updates:
1. Roads:
Ameri Seal is ready to begin seal coating the roads. The current quote to do all of the roads
exceeds the amount currently budgeted.
Ameri Seal will do an assessment of the current road conditions and
identify if additional repairs are needed; if so, a new quote will be
needed. The Board will table this item
until after Ameri Seal has a chance to evaluate the current road conditions.
2. Architectural:
No new requests
3. Covenants:
A violation form with four homeowner’s signatures was received in regards to
barking dogs. Hiel motioned to send the
Covenants Committee to the dog owner’s home and Nelson seconded.
4. Welcome:
There has been one home sell in the addition since the last HOA Board meeting,
and the Welcome Committee will visit them soon.
Adjournment:
The meeting was adjourned at approximately 8:00 PM with a motion
made by Slaton and a second by Hiel.
The next meeting will be the Annual HOA Meeting held on April
25th at 7:00 PM at the Elk’s Lodge.
Minutes submitted by: Allison Bentley
