Opening
The regular meeting of the
Woodland Farms HOA Board was
called to order at 7:03 PM.
Present
Board Members: Allison Bentley, Bryan Hiel, Lisa Kraft, Liz
Lewis, Jimmy Smith, Kathy Nelson and Gerre Slaton with neighborhood homeowners,
Steve Vanarsdel and Pam Doner.
Approval of Minutes
The June 8, 2018 minutes were read and approved with a
motion by Bentley and a second by Hiel.
Old Business
1.
FB Page – There was discussion over making the
Woodland Farms Facebook page a closed group for residents only. No action
taken.
2.
Update on Committees –
a.
Covenants – The Covenants Committee voted to
take action on a homeowner for violations and a letter was served. The Board
voted unanimously to approve fines if corrective action is not taken by the
homeowner within the time allowance. The Board approved the appointment of Brad
Havenar to the Covenants Committee.
b.
Architectural – The Architectural Committee
received a request and are scheduling a meeting to vote the request out of
committee prior to being heard by the Board. No action taken at this time.
c.
Welcome – The Welcome Committee will provide new
homeowners with information to stay connected with neighborhood news by joining
the NextDoor App for Woodland Farms, liking the Woodland Farms FB page and
checking out the blog.
d.
Social – The social committee is planning the
September Neighborhood Garage Sale, Sept. 22nd to
coincide with the Lazy E’s Fish and Wildlife Expo dates. They are also planning
an afternoon at the park for an Octoberfest celebration.
3.
Prime Bank Update – The new Board has updated
the HOA checking account and bank card contact information and signatory
requirements.
4.
Audit Update – The Board will not seek
independent reconciliation of the year-ending 2017 HOA finances at this time.
5.
Laptop, QuickBooks Update – A laptop and
QuickBooks software has been purchased.
6.
Collections Update – There is one homeowner with
outstanding dues.
7.
Entrance Sign Update – The Board is currently
obtaining quotes to build and install a neighborhood sign to post information.
New Business:
1. Treasurer’s Report – The Treasurer presented the month-end financial indicating a balance of $56,900.01 in the HOA fund.
2.
Budget Workshop – The President made a motion to
hold a HOA Budget Workshop for the Board and was seconded by Hiel.
3.
Estimates on Ditch Erosion – The Board has
received two bids to make repairs to the exposed piping along the entrance
frontage. The Board voted to go with Heartland Landscape. Motion was made by
Smith and seconded by Slaton. Work will be completed the week of July 23rd.
4.
Pipeline Mowing – The President contacted
Philips 66 to inquire about the frequency of mowing the pipeline easement north
of Woodridge Trail. They indicated they may have someone out in 2-3 weeks. Update-
This was done on July 24th.
5.
Covenants Violations – See discussion above in
committee updates.
6.
Member’s Comments/Questions – One neighbor presented
their views on banning fireworks. No action was taken. The Board recommended
the neighbor hand out flyers next year asking for neighbors to pick up their
firework debris and shut down fireworks at a reasonable hour to be courteous.
Adjournment
Meeting was adjourned at 8:55
PM with a motion made by Slaton and a second by Heil.
The next HOA monthly meeting will be scheduled in September
unless there is new or active committee business brought to the Board.
Minutes submitted by:
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Lisa Kraft, WFHOA Secretary
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