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HOA Board Meeting Minutes - July 22, 2014

July 22, 2014

Present: Kapin Anthony, Lori Conaway, Jamin Jones, Frank Lee, Chris McMiller, Sandee Pelchat
Next meeting: Early September

1. Minutes from previous meeting
• Motion to approve minutes from July 7 meeting carried unanimously.
2. Appointment of new president
• With the resignation of Chad Chelf a new HOA board president must be appointed.
• Chris McMiller nominated by Frank Lee
• Jamin Jones nominated by Sandee Pelchat
• Kapin Anthony nominated by Jamin Jones (Kapin withdrew herself from the running)
• Board voted four to two to appoint Jamin Jones as president.
• Sandee nominated Chris McMiller for vice president
• Board voted unanimously in favor of this appointment
3. Open board seat
• Board needs odd number of members to prevent tie votes
• Board agreed to send letter to homeowners and post a notice on the official HOA Facebook page requesting volunteers for open seat.
• [Update 7/25/2014] With the resignation of Chris McMiller on July 24, 2014, the remaining five board members agreed via email communication not to replace the two vacated positions.
4. Fine Schedule
• Lori presented proposed fine schedule in order to address existing and future covenants violations.
• Board reviewed proposed fines and suggested changes.
• Board agreed to send letter announcing board changes and offering 30 day comment period on fine schedule before approving and implementing. 
5. Next meeting
• Early September. Exact date TBD.

HOA Board Meeting Minutes - July 7, 2014

July 7, 2014

Present: Kapin Anthony, Chad Chelf, Lori Conaway, Jamin Jones, Frank Lee, Chris McMiller, Sandee Pelchat, Cliff Pelchat
Next meeting: TBD

1. Minutes from previous meeting
• Motion to approve minutes from May 19 meeting carried unanimously.
2. Treasurer’s report
• Reviewed overall
• Delinquent dues
• Three households still owe
• Sandee will send another letter to those households including late fees.
3. Old Business
• Park
• Several homeowners have indicated interest in having benches and a picnic table at the park.
• Chad offered to build and install benches
• Motion carried unanimously to fund this project
• Discussion of park landscaping including long-term maintenance-free options.
• Discussion of park fundraiser to pay for potential landscape upgrades and additional play equipment.
• Speed bumps/speed limit signs
• Chris and Chad researched speed bumps and found they can tear up pavement and lead to lawsuits. Board agreed not to pursue speed bumps.
• Chad suggested adding stop signs at the intersections of Shady Tree and Timberline Trail and Shady Tree and Woodridge Trail.
• Frank suggested adding speed signs to the stop sign poles as reinforcement of the speed limit.
• Jamin will look into pricing for DOT size stop signs and speed limit signs and poles that match the street sign poles.
• Dead shrubs in entrance beds
• Motion to have Chris buy shrubs at cost and replace dead plants carried unanimously.
4. New Business
• General meeting
• Motion to have two annual member meetings in April and October carried unanimously.
• Fireworks
• Discussion of homeowner complaints related to pre- and post-Independence Day fireworks activity
• Suggestion made to restrict the use of fireworks in some way
• Suggestion made to assess fines based on noise and/or dangerous activity outlined in Article 2, Section 2.4.6.
• Suggestion to send letter to all homeowners regarding the details of Article 2, Section 2.4.6 and the state statute regarding excessive noise in hopes that residents would willing act with more respect for their neighbors in the future.
• Motion to have Chad draft and send letter to send to all homeowners carried.
• Architectural Committee Report
• Cliff Pelchat reviewed the findings of the committee’s research into the existing covenants violations.
• Based on those findings, Chad will contact attorney about assessing fines, etc. to ensure proper procedures when we move forward.
• Next meeting
• Motion to have a meeting in the next 30 days to determine actual fines to be assessed for existing violations carried unanimously. Date to be determined.