Woodland Farms

Woodland Farms HOA Monthly Board of Directors Meeting

Meeting Minutes

June 12, 2016

Present: Jan Cooley, Jeff Anthony, Jimmy Smith, Kathleen Custis, Brenda Carleton-

Members

Jamin Jones, Sandee Pelchat, Cliff Pelchat, Gerre Slaton Brian Heil– Homeowners

Opening Remarks: President Jan Cooley called the meeting to order. The previous meeting minutes were read and approved.

I. OLD BUSINESS:

a. A financial report was given by Jimmy Smith:

(1) All information to support financial transactions has been converted to quick books. This will make it easier to maintain.

2) A reminder letter will be sent to homeowners who have not paid their HOA fee. A $10 late fee will be assessed plus 1 ½%.

b. Road Committee Update: Cliff Pelchat has been in contact with agencies concerning some options:

(1) If the decision is made to seal the roads, the roads could not be driven on for several days which would cause a problem for homeowners getting in and out of their driveways.

(2)The option of replacing the asphalt with concrete (in phases) which would be more durable. The cost for concrete is comparable to asphalt.

(3) The company that completed the patches in Phase I will be contacted because the patches are failing in some areas.

(4) Other contractors were contacted for a bid on the work that needs to be done, however none of them responded. We need to get additional bids. OPEN

(5) Reminder to homeowners: Slow down...The speed limit is 20MPH.

c. Architectural Committee Update:

(1) An official request from a homeowner has been submitted to regrade his backyard. However, additional information is required to ensure it is done in accordance with HOA guidelines. OPEN

(2) A reminder to homeowners to review the website for proper approval when making improvements to their property (ie. fences, underground swimming pools, etc.)

f. Sprinklers at the park: No decision has been made: OPEN

g. Update on the excessive water wash out at the park: OPEN

h. There was discussion in regards to homeowners workday: OPEN

I. Stop Signs: Poles still need to be priced. OPEN

g. Garage Sale: The garage sale was very successful. We are looking into having another neighborhood garage sale during the Wildlife Expo at the Lazy E Arena.

NEW BUSINESS

1. A decision was made to purchase the OKC Community Association Handbook.

2. A decision was made to reimburse Kelly Smith for material for the garage sale banner.

3. Fireworks: July is coming up. Please be considerate of your neighbors in respect to the time you shoot off fireworks.

4. There was a discussion about a possible social event in the fall or the spring.

5. The HOA covenant specifically states there is to be no long term parking on the streets.

6. We will table the Definitions and Delegations of Board Member duties until the next meeting. OPEN

The next meeting is scheduled for July 10, 2016. The meeting was adjourned.