The meeting was called to order at 6:18 PM on Thursday, August 1,
2019. Those present were Board members,
Allison Bentley, Bryan Hiel, Liz Lewis, Kathy Nelson, and Gerre Slaton.
Approval of Minutes:
The May 2, 2019 meeting minutes were read and approved by the
Board with a motion made by Hiel and a second by Nelson.
Old Business:
1. Dues
Collection Update: The remaining checks for
2019 Annual Dues have been collected and will be deposited by the end of the
week.
2. a. Erosion on Common Area: Slaton contacted and spoke with a civil
engineer, Doug Hooten, in regards to the erosion taking place on the hill to
the south of the entryway along Douglas.
After viewing the affected area, Hooten advised no action should be
taken by the Board until the homeowners have addressed the affected areas on
their properties.
b.
Mr. Roseberry at 14340 Glennwood reached out to the Board asking if the
erosion beginning to take place underneath the road between his property and
his neighbors to the south will be his responsibility or that of the
Board. Slaton will ask Estell with Ameriseal
to view the area and provide his professional opinion. Slaton will also contact Doug Hooten for his recommendations.
New Business:
1. Treasurer’s
Report: The Treasurer’s report stated
the month-end fund balance for July was $20,279.59.
2. Secretary
Position: Lisa Kraft has decided to
resign as the Woodland Farms HOA Secretary, and Allison Bentley has volunteered
to fill the position. Slaton made a
motion to name Bentley as the new Secretary, and Hiel seconded the motion.
Committee Updates:
3. Architectural: No new requests.
4. Covenants: No new violations.
5. Welcome: Five homes have recently sold.
6. Roads: Ameriseal will be out in the near future to
fill cracks and do touchups to the sealer that was previously applied to the
roads.
Comments/Questions from Neighborhood Members:
Neighborhood members present were Jamin Jones, Jeff Anthony,
Brad and Ashely Havenar, Robert and Glenda Gesell, and Steve and Lori Coughran.
Jamin Jones expressed some concern in regards to the Covenants
Committee and how many members are currently serving on the committee. Those currently serving are Brad Havenar and
Dale Slaton. Brad Havenar explained how
the process of a filed complaint is handled with a visit to the homeowner(s)
believed to be in violation, and a written report is then submitted to the
Board. Gerre Slaton stated that no decisions
are made by the Covenants Committee and any action taken, or lack thereof, is decided
upon by the Board.
Robert and Glenda Gesell are wanting to install a small storage building
on their property. They asked how to
submit a formal request, and the Board explained that documents such as a plat
map indicating where the building will be installed, the dimensions of the
building, and what materials will be used must be submitted to the HOA e-mail
address (info@woodlandfarmshoa.com) for the members of the Architectural
Committee to review. The Architectural
Committee will then inform them if their project has been approved.
Jamin Jones and Liz Lewis have put together a proposal to amend
the Woodland Farms Covenant 3.4.r in regards to swimming pools. The amendment has already been signed by the
required number of homeowners, and the next step is for the President to call a
Special Meeting. Hiel motioned for
Slaton to call a Special Meeting and Bentley seconded. A date for the Special Meeting will be
decided upon in the near future.
Adjournment:
The meeting was adjourned at approximately 6:49 PM with a motion
made by Slaton and a second by Bentley.
The Board members then held a closed discussion in regards to a
letter that was formally submitted to them.
Minutes submitted by: Allison Bentley
