Woodland Farms

Woodland Farms HOA Meeting Minutes

May 15, 2016

The first meeting of the newly elected Board of Directors of the Woodland Farms HOA for the 2016 – 2018 met at the home of the President, Jan Cooley.

I. Present: Jan Cooley - President

Jeff Anthony - Vice President

Kathleen Custis – Secretary

Jimmie Smith – Treasurer

Rodney Phillips – Board Member

Tim Harwell – Board Member

Brian Heil – Board Member

Brenda Carleton – Board Member

Other Homeowners

II. The meeting began with the previous Board Members introducing themselves and shared information to the new board members. The new board members introduced themselves.

III. Dale Slaton resigned as Secretary of the HOA. Kathleen Custis was voted as the new Secretary to prepare a record of the proceedings.

IV. Discussion of Old Business:

1. Roads – The previous bid for $36,000 to repair the roads has expired. This was for the crack and seal solution. It was noted that additional cracks have formed and need to be repaired.

2. Cliff Pelchat will get new bids.

4. Gerre Slaton reported on the welcome committee. Other members of the welcome committee are Capin Anthony and Janette Bell.

V. New Business:

1. Discussed adding sprinklers at the park to keep the grass green.

2. With the HOA approval Four Corners agreed to provide a truckload of rip rap to fill the washed out area a the park. Jimmie Smith will follow up with Four Corners and report at the next meeting.

3. Landscaping outside the neighborhood: Suggestion was made to commit to 4 workdays per yer to maintain the flowerbeds and keeping the weeds under control.

4. Additional stop signs within the neighborhood was discussed. The cost is $1000 per pole. It was decided that six additional signs were needed for safety. Cheaper alternatives were discussed.

5. There was discussion to confirm the increase in HOA dues to$400. The new HOA dues are due by June 2.

6. There was a report from the Architectural Committee and the Roads Committee.

7. Lorie Conaway volunteered to continue to maintain the Woodland Farms website.

8. Regularly scheduled Board Meetings – Once per month on the 2^nd Sunday of the month at 6:00 pm. The next meeting of he HOA Board of Directors is June 12, 2016 at Jan Cooley's house 4155 Woodland Trail.