Board members present: Jan Cooley, President; Jeff
Anthony, Vice-President; Jimmy Smith, Treasurer; Brian Hiel, and Rodney Phillips. Dale Slaton was present and acted as
Secretary.
Meeting was called to order by Jan Cooley.
Minutes from the previous meeting were approved
without objection.
OLD BUSINESS
1. Jimmy Smith gave a report on the status of
overdue HOA dues, and status of collection efforts. There was discussion about the need for a
uniform policy for handling the collection of HOA dues and fees in the future.
2. There
was discussion about the repair and sealing of the stone walls at the entry of
the neighborhood.
3. A
resident took down a speed limit sign that had been put up by the HOA, and is
holding that sign. Jeff Anthony said
that he will recover the sign.
4. Jimmy
Smith went over the bid submitted by Roadway Specialties to do repair
work on the roads in the neighborhood.
There were seven areas specified to be repaired and some area of
centerline separation that were included in the bid, totaling $29, 552.00. Jimmy Smith moved that the bid be accepted,
Brian Hiel seconded the motion, and the Board approved the motion without
objection. The work will be scheduled
and notice will be given to the residents as more information is known.
5. The
Woodland Farms Community Garage Sale will be held on Saturday, September 23,
2017. There was discussion about how to
communicate this information more effectively to the neighborhood.
6. There
was discussion about a permanent HOA sign to be placed at the entry to the
neighborhood. The Board agreed that such
a sign would be helpful, but questions remain concerning the size,
construction, function, and control of the sign.
7. The
Board decided not to sponsor a community get-together on October 7, 2017, due
to time constraints and other concerns.
8. The
rip-rap at the park has been spread out and appears to be working to control
erosion.
9. The
Board discussed the desirability and feasibility of amending to the Woodland
Farms Declaration of , noting that any proposed amendment would require the
approval of seventy-five percent (75%) of the homeowners.
NEW BUSINESS
1. There
was discussion about planning for the election of HOA Board Members in 2018.
2. The
Board discussed the most effective way to communicate to Woodland Farm
homeowners, whether by handing out flyers door-to-door, or by e-mail, website,
or social media. The Board would welcome
any suggestions or help in improving access to and dissemination of HOA
information.
The meeting was adjourned without objection after
motion and second.
The next meeting of the Woodland Farms HOA Board of
Directors will be on Sunday, October 8, 2017.
Notice of the time and location of the meeting will be posted in
accordance with the HOA By-laws.
Minutes prepared and submitted by Dale Slaton.
