Opening
A regular meeting of the Woodland Farms HOA Board was
called to order at 6:14 PM.
Present
Board Members: Bryan Hiel, Lisa Kraft, Liz Lewis, Kathy
Nelson and Gerre Slaton were present for a quorum.
Neighborhood members in attendance: Natalie and Jamin Jones,
Jeff Anthony, and Janette Bell
Approval of Minutes
The September 6, 2018 minutes were read and approved by the
Board with a motion made by Hiel and a second by Lewis.
Old Business
1.
Collections Update: All HOA dues are paid for
2018. VENMO and Paypal are not viable options to pay annual HOA dues at this
time. Cash, check and cashier’s checks are accepted.
2.
Entrance Sign Update: The J. L. Bentley sign
proposal is approved with the change in steel post supports instead of wood.
3.
October Fall Festival at the Woodland Farms Park:
“Pizza in the Park” has been scheduled for October 28 from 4-6 with the HOA
providing pizza, bottled water and cookies based on an RSVP count to the
committee. Notification has also been provided on Facebook and the Nextdoor
App.
4.
Ditch Erosion (at entrance): The HOA board
approved a $1,300 bid to install storm water measures on the north and south
side of the entrance to prevent road washout and flooding.
New Business:
1. Welcome Committee Update: Janette, Mary Jo and Allison have provided 25 welcome packets of information and a dessert to new homeowners in the last 2 and a half years.
2. Architectural Committee Update: The architectural committee is looking for 2 more members.
3. Treasurer’s Report: The Treasurer presented the month-end financial report for September indicating an HOA fund balance of $55,842.80.
4.
Budget for 2019: The HOA President and Treasurer
presented a draft 2019 HOA Budget at the September HOA meeting and has
requested further discussion and adoption of a 2019 Budget at the next HOA
meeting in November.
5.
Annual Assessment 2019: There are 86 homes in
Woodland Farms. Annual HOA dues are $400 per home. At least $160 of that amount
is earmarked for road improvements and maintenance.
6.
HOA Insurance: The HOA President has received an
estimate for annual Directors and Officers liability insurance for the HOA
board members for $1,300. A vote is expected at the next meeting.
7.
Road Repairs: Only one bid has been received for
road repairs and maintenance. The HOA board is working to obtain two more bids
so three can be presented to the HOA Board for vote at the next meeting.
8.
Aboveground Pools: The HOA board voted to seek a
legal opinion regarding the covenant interpretative of the prohibition of
above-ground pools in Woodland Farms.
9.
Swing set and Tables at Park: A discussion of
the addition of a swing set at the park was met with enthusiasm and a bid will
be sought to present at the next HOA meeting.
New Business
introduced by neighborhood members:
1.
Swimming pool restrictions
2.
Storm water runoff and road washout
Adjournment
The next HOA monthly meeting will be scheduled November 1 at
6:30.
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Minutes submitted by:
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Lisa Kraft, WFHOA Secretary
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