Opening:
• The
meeting was called to order at 7:04 PM on Monday, May 4, 2020.
• Voting
for New Board Members: All homeowners
present received an agenda, a copy of the 2020 Operating Budget, and a copy of
the April 2020 Treasurer’s Report. One homeowner per household received a
ballot for voting in new Board members. Ballots were also distributed for those
that turned in a proxy form. The ballots were then filled in and submitted to
Janette Bell, who was appointed as Election Inspector.
• Welcome: The current Board members were introduced.
Those present were Gerre Slaton, Allison Bentley, Bryan Hiel, Kathy Nelson, and
Liz Lewis. Not present was Lisa Kraft.
Business Updates:
• Treasurer
Report: Kathy Nelson reviewed the 2020
Operating Budget and the Treasurer Report for April 2020. The month-end fund balance for April was
$39,254.19.
• 2020
Dues: Allison Bentley provided the 2020
dues updating stating there is only one homeowner that has not paid their dues.
The first collection letter was mailed on May1st.
• Roads: Bryan Hiel gave an overview of the roadwork
that was recently completed by Armor Asphalt. Additional roadwork will be done
throughout the year now that dues have been collected.
• Common
Area Maintenance: The contract with
Heartland Landscape was renewed for 2020.
•
A homeowner recently
suggested installing a Children’s Free Lending Library, and it will be
placed in the park area near the swing set.
Committees:
•
Architectural:
The Board members currently serve as the Architectural Committee.
Architectural requests are submitted to the
Board through the
info@woodlandfarms.com
e-mail address.
•
Covenants:
Brad Havenar is currently serving on the Covenants Committee. In the
past, when a covenants complaint has been filed with the board, the board will
make a decision on whether to send the request to the covenants committee.
•
Welcome:
Janette Bell and Mary Jo Jones currently serve on the Welcome
Committee. They visit new homeowners and
provide handouts in regards to the neighborhood as well as a small gift such as
candy or cookies.
•
Social:
Liz Lewis is currently serving on the Social Committee. She plans to
organize a Fall event such as the ‘Pizza in the Park’ and the annual garage
sale both of which have taken place in previous years. This year she would like add additional
activities to coincide with seasonal holidays.
Association Communications:
• Gerre
has maintained a list of e-mail addresses for current homeowners; e-mail
addresses are requested by the Welcome Committee when a new homeowner is
visited.
• NextDoor
App: Some homeowners have chosen not to
use this form of communication due to negative or inappropriate comments.
Notifications from surrounding housing additions are also sent through this app
which can be overwhelming. However, there is a way to change the settings to
were only notifications from Woodland Farms are sent.
• Facebook: The Facebook page for Woodland Farms was
created when Four Corners was in charge of the HOA, and it is somewhat
difficult to use, especially for an admin to the page. Some homeowners have
mentioned that notifications sent through this site are often not seen or are
overlooked depending on the way the post was linked to the page.
• Entrance
Sign: This seems to be the most
effective line of communication for the neighborhood and is currently
maintained by the Board.
• Woodland
Farms Blog: Woodland Farms has a website
that is currently used to post information from the Board such as meeting
agendas and meeting minutes. Blog address is: www.woodlandfarmshoa.com
Recognitions:
Gerre mentioned several homeowners, Jeff Anthony, Jamin Jones,
and Francis Brewer, for assisting with sprinkler repairs and mowing the area
north of the entrance. Their help is greatly appreciated. Kathy Zabloudil was
also recognized for suggesting the free library that will be installed at the
park. Gideon Hiel has picked up trash around our neighborhood and out on Douglas
Blvd.
Introduction of New Board Members:
The votes were tallied and there are eight new Board members:
Kapin Anthony, Jamin Jones, Liz Lewis, Kathy
Nelson, Gerre Slaton, Jimmy Smith, Kiersten Strout, and Roma Tilghman.
Adjournment:
The meeting was adjourned at 7:39 PM.
Minutes submitted by: Allison Bentley
