Woodland
Farms HOA Monthly Board of Directors Meeting
Meeting
Minutes
June
12, 2016
Present:
Jan Cooley, Jeff Anthony, Jimmy Smith, Kathleen
Custis, Brenda Carleton-
Members
Jamin
Jones, Sandee Pelchat, Cliff Pelchat, Gerre Slaton Brian Heil–
Homeowners
Opening
Remarks: President Jan Cooley called the meeting to order. The
previous meeting minutes were read and approved.
I.
OLD BUSINESS:
a.
A financial report was given by Jimmy Smith:
(1)
All information to support financial transactions has been converted
to quick books. This will make it easier to maintain.
2)
A reminder letter will be sent to homeowners who have not paid their
HOA fee. A $10 late fee will be assessed plus 1 ½%.
b.
Road Committee Update: Cliff Pelchat has been in contact with
agencies concerning some options:
(1)
If the decision is made to seal the roads, the roads could not be
driven on for several days which would cause a problem for homeowners
getting in and out of their driveways.
(2)The
option of replacing the asphalt with concrete (in phases) which would
be more durable. The cost for concrete is comparable to asphalt.
(3)
The company that completed the patches in Phase I will be contacted
because the patches are failing in some areas.
(4)
Other contractors were contacted for a bid on the work that needs to
be done, however none of them responded. We need to get additional
bids. OPEN
(5)
Reminder to homeowners: Slow down...The speed limit is 20MPH.
c.
Architectural Committee Update:
(1)
An official request from a homeowner has been submitted to regrade
his backyard. However, additional information is required to ensure
it is done in accordance with HOA guidelines. OPEN
(2)
A reminder to homeowners to review the website for proper approval
when making improvements to their property (ie. fences, underground
swimming pools, etc.)
f.
Sprinklers at the park: No decision has been made: OPEN
g.
Update on the excessive water wash out at the park: OPEN
h.
There was discussion in regards to homeowners workday: OPEN
I.
Stop Signs: Poles still need to be priced. OPEN
g.
Garage Sale: The garage sale was very successful. We are looking
into having another neighborhood garage sale during the Wildlife Expo
at the Lazy E Arena.
NEW
BUSINESS
1.
A decision was made to purchase the OKC Community Association
Handbook.
2.
A decision was made to reimburse Kelly Smith for material for the
garage sale banner.
3.
Fireworks: July is coming up. Please be considerate of your
neighbors in respect to the time you shoot off fireworks.
4.
There was a discussion about a possible social event in the fall or
the spring.
5.
The HOA covenant specifically states there is to be no long term
parking on the streets.
6.
We will table the Definitions and Delegations of Board Member duties
until the next meeting. OPEN
The
next meeting is scheduled for July 10, 2016. The meeting was
adjourned.
