HOA Board Meeting Minutes, 11-16-17

Board members present: Jan Cooley, President; Jeff Anthony, Vice-President; Jimmy Smith, Treasurer; Bryan Hiel and Rodney Phillips.

Dale Slaton was present and acted as Secretary.

Jan Cooley called the meeting to order.
The minutes of the last meeting were read and approved without objection.

Old Business:

1. Jimmy Smith gave a financial report, providing the Board with a Profit/Loss statement for the Association, and a Balance Sheet for the Woodland Farms HOA, current as of 11-14-17. These documents are attached to the end of these minutes.

2. The Board discussed the maintenance that was needed on the stone wall at the entrance to the neighborhood. They will try to determine what it will take to secure the loose stones and find someone to do the work.

3. The Board discussed the erosion problems on the fence line just north of the entrance to the neighborhood. They discussed possible solutions and finding someone to do the work.

New Business:

1. Jimmy Smith presented the Board with a proposed budget for the Association for 2018. The proposed budget was adopted by the Board without objection. A copy of the 2018 HOA budget is attached to these minutes.

2. Jan Cooley moved to increase the maximum allowable assessment of the Association to $480.00 per year, in accordance with section 6.3 of the Woodland Farms HOA Declaration of Covenants, Conditions, and Restrictions, as amended. Jimmy Smith seconded the motion. The motion was passed without objection.

3. In accordance with section 6.3 of the Declaration, the Board set the HOA annual assessment for 2018 at $400.00. Assessment notices with be sent to all members of the Association not later than January 18, 2018, and payment of the annual assessment will be due by March 31, 2018.

4. The Board determined that Board meetings will be held on the first Thursday of each month, beginning in January 2018. Accordingly, the next scheduled meeting of the Association’s Board will be on Thursday, January 4, 2018. Notice of the time and location of the meeting will be given in accordance with the By-laws of the Association.

5. Jan Cooley provided the Board with a letter to solicit members of the Association to serve as Board members or committee members. The Board approved the letter and decided to include the letter in the annual assessment invoice letters that will be mailed in January 2018.

6. There was discussion about placing some sort of light in the Round-about at the entrance to the neighborhood. Jan Cooley said that she would look into options and cost.

The meeting was adjourned.