HOA Board Meeting Minutes, 1-11-18

Board Members present:  Jan Cooley, President; Jeff Anthony, Vice-President; Jimmy Smith, Treasurer; Bryan Hiel; Rodney Phillips.  Dale Slaton was present and served as Secretary.

1.       The meeting was called to order by Jan Cooley.

2.       Minutes from the previous Board meeting were read and approved without objection.

3.      Jimmy Smith gave a financial report, including the status of unpaid dues.  Jimmy said that the invoices for the 2018 HOA dues would be sent out in the next week.

4.       Jimmy Smith made a motion to file a claim against Wade Iven in the Logan County District Court for unpaid HOA dues, interest, and penalties.  The motion was seconded by Rodney Phillips and approved without objection.

5.      Jan Cooley said that she was still waiting on information on what would be needed to maintain the stone wall at the entrance to Woodland Farms.

6.      The Board decided to include a copy of a nomination form for the upcoming Board elections, and a copy of the HOA collection policy, in the dues invoice mailings.

7.      The Board discussed accepting monthly payments for HOA dues payments.  The Board decided to not adopt a formal policy on accepting monthly payments, but to address specific situations as they come up.

8.      The Board discussed setting a time for the Annual HOA Membership meeting, but no decision was made.

9.      The Board discussed starting a Neighborhood Watch program.  They will continue to gather information on the subject.

10.  The Board forwarded two complaints about Covenants violations to the Covenants Committee.

11.  Jan Cooley adjourned the meeting.