Present: Kapin Anthony, Lori Conaway, Jamin Jones, Frank Lee, Sandee Pelchat
Next meeting: General meeting Oct. 25; board meeting TBD
- Call to order
- Roll call. All board members present.
- Treasurer's report
- Review of current financials
- Still have one board member in arrears on dues.
- Sandee will send another letter.
- Old Business
- Fine schedule
- Board received no comments from homeowners on proposed fine schedule.
- Motion to approve fine schedule carried unanimously.
- Motion to send notification of fines to homeowners with existing covenants violations carried unanimously
- Replacement of dead plants at entry
- Motion to have landscape company replace as needed in the spring carried unanimously.
- Stop signs
- Cost to get sign poles to match existing street sign poles much too costly. Jamin will contact other vendors to research alternatives.
- Kapin will take inventory of exactly what is needed to post all necessary signs (3 at entrance roundabout and 2 each at the intersections of Shady Tree and Timberline Trail and Shady Tree and Woodridge Trail).
- New Business
- Handling of vacated board seats
- Homeowner requested that we revisit filling the two seats vacated in July.
- Board discussed and is still in agreement that a five member board is more productive.
- Motion to continue with five board members carried unanimously.
- October general member meeting
- Logistics: event will be at 4 p.m., Oct. 25 at the Woodland Farms park/playground area.
- Will combine with annual neighborhood barbecue event.
- Agenda topics:
- Board member seats, terms, etc.
- Request homeowner email addresses
- Review of HOA financials
- Review of road repair bids
- Q&A
- Roads committee
- No one volunteered, but board members have spoken to at least two homeowners who seemed interested.
- Jamin will reach out to Jimmy Smith and Bob Hill and ask them to serve.
- Legal representation
- Discussion around securing an attorney who is not affiliated with 4Corners or BlockOne to represent the HOA should we encounter legal issues in the future.
- Frank and Kapin will ask attorneys they know for referrals.
- Next Board Meeting
- TBD
