HOA Board Meeting Minutes - April 22, 2014

April 22, 2014

Present: Kapin Anthony, Chad Chelf, Lori Conaway, Jamin Jones, Frank Lee, Chris McMiller, Sandee Pelchat
Next meeting: May/June (exact date and location TBD)

1. Announcements
• None
2. Discussion
• Election of Officers
• The board members unanimously elected:
• Chad Chelf – President
• Jamin Jones – Vice President
• Sandee Pelchat – Treasurer
• Lori Conaway – Secretary
• Bank Accounts for HOA funds
• Open new checking account where annual HOA dues will be deposited.
• Open new savings account where all road repair funds will be deposited.
• Bank location – Sandee will research various fees, benefits at different banks to determine the best option.
• Account Access – Sandee Pelchat and Chad Chelf will be signatories on both accounts and have access to manage funds.
• P.O. Box
• Lori will be responsible for checking the P.O. Box weekly.
• Sandee also has a key and will check the box if/when Lori is unable.
• Landscaping/Snow Removal
• The current contract with Heartland is up for renewal the first of May. Chris, Frank and Kapin will solicit bids from Heartland and other landscaping companies and determine the best option for the next 12 months.
• Architectural Committee
• The board will serve as the architectural committee with input from Dusty Boren of 4 Corners until such time that the remaining undeveloped lots are sold. Homeowners will be told to submit all outdoor structural build requests to the board for approval.
• Neighborhood Files
• Kapin will create files for each home in the neighborhood to store and track all correspondence and other documentation as needed.
• Violations of Covenants/Bylaws
• Chad will set meeting with 4Corners as the head of the architectural committee to determine action already taken and next steps
• The HOA newsletter will include reminder to all homeowners to read and abide by neighborhood covenants as it relates to the following:
• Above ground pools
• Propane tanks
• Delinquent HOA fees
• Unattended pet complaints
• Communications Vehicles
• Lori will create a quarterly neighborhood newsletter that will be hand delivered to each home
• Jamin will create an official Facebook page (not a group) managed by the HOA
• Lori will update the website and let Sandee know when it’s time re-register the domain.
• Next meeting
• The board will plan to meet again in June. Chad will contact all members to determine an exact date and time.