HOA Board Meeting Minutes 4-4-19

Opening:

The meeting was called to order at approximately 7:00 PM on Thursday, April 4, 2019.  Those present were Board members, Allison Bentley, Bryan Hiel, Liz Lewis, Jimmy Smith, Kathy Nelson, and Gerre Slaton.  Homeowners present were Jeff and Kapin Anthony, Jamin Jones, and Barry Cossey.

Approval of Minutes:

The March 7, 2019 meeting minutes were read and approved by the Board with a motion made by Slaton and a second made by Hiel.

Old Business:

1.    Silt Issues: Drainage problems are already apparent due to the silt buildup in the ditch south of the entryway running along Douglas.  The Logan County Commissioner was contacted but has not addressed the issue.  Smith motioned for the Board to contact Heartland to obtain a quote so that the issue is addressed properly and sprinkler heads are not damaged during the process.  Lewis seconded the motion. 

2.    Picnic Tables: Rodney Phillips has begun constructing the picnic tables for the playground common area.

3.    Entry Sign: Heartland has agreed to install the new entryway sign but has not yet done so.  They have cancelled several times, but Slaton will continue to contact them.

New Business:

1.    Treasurer’s Report: The Treasurer’s report stated the month-end fund balance for March was $39,778.39.  The 2019 projected budget was also updated to include price increases from the previous year.  The HOA annual dues deadline was March 31st, however, there are nine homeowners with outstanding balances.

2.    Annual Meeting: The Elk’s Lodge has been reserved for Thursday, April 25th at 7:00 PM.  The rental fee is the same as last year which was $50.  The meeting must be advertised two weeks prior to the meeting, and Slaton will post an announcement on the entry sign and send e-mails out.

Committee Updates:

1.    Roads: Ameri Seal is ready to begin seal coating the roads.  The current quote to do all of the roads exceeds the amount currently budgeted.  Ameri Seal will do an assessment of the current road conditions and identify if additional repairs are needed; if so, a new quote will be needed.  The Board will table this item until after Ameri Seal has a chance to evaluate the current road conditions.

2.    Architectural: No new requests

3.    Covenants: A violation form with four homeowner’s signatures was received in regards to barking dogs.  Hiel motioned to send the Covenants Committee to the dog owner’s home and Nelson seconded.

4.    Welcome: There has been one home sell in the addition since the last HOA Board meeting, and the Welcome Committee will visit them soon.

Adjournment:

The meeting was adjourned at approximately 8:00 PM with a motion made by Slaton and a second by Hiel.

The next meeting will be the Annual HOA Meeting held on April 25th at 7:00 PM at the Elk’s Lodge.

Minutes submitted by: Allison Bentley

HOA Board Meeting Agenda 4-4-19

1.    Call meeting to order

2.    Read and approve previous minutes

OLD BUSINESS

    

3.    Silt issues, picnic tables, and entry sign

 NEW BUSINESS

4.    Treasurer Report

5.    Annual Meeting

COMMITTEE UPDATES

6.    Roads

7.    Architectural

8.    Covenants

9.    Welcome

COMMENTS/QUESTIONS FROM NEIGHBORHOOD MEMBERS

HOA Board Meeting Minutes 3-7-19

                              

 Opening                                     

The HOA Board Meeting was called to order at 6:17pm

Present

Board members present were Allison Bentley, Bryan Hiel, Lisa Kraft, Liz Lewis, Kathy Nelson and Gerre Slaton. Member Jimmy Smith was absent. A quorum was present.

Neighborhood member(s) in attendance: None

Approval of Minutes

The February 7, 2019, minutes were read and approved by the Board with a motion made by Nelson with a second by Hiel.

Old Business

1.      Silt Removal: The HOA President contacted Logan County Commissioner (upon recommendation) and they will excavate the fill dirt from the ditch, south of the entrance and running along Douglas, at no cost.

New Business

1.      Picnic Tables at the Park: The Board voted to purchase two tables based on gathered quotes with a motion made by Hiel and a second by Slaton.

2.      Landscaping: The Board approved Heartland’s continued contract for neighborhood lawn services and seasonal ice removal with a motion made by Hiel and a second by Bentley.

3.      Entrance Sign Placement: Heartland was approved to set the new HOA sign in the entrance easement with a motion made by Slaton and a second by Hiel.

4.      Annual Meeting Date: Lewis is reserving the Elk’s Lodge meeting room for the annual HOA meeting tentatively set for Thursday, April 25 at 7:00.

5.      Treasurer’s Report: The Treasurer presented the month-end financial report for February indicating an HOA fund balance of $28,410.16. HOA dues are required by March 31. Letters have been mailed and a late notice has been approved unanimously by the Board.

Committee Updates

1.      Roads – cracks will be filled (with asphalt) throughout this year as needed, sectional repairs (concrete), identified on the maintenance plan, will be made in the spring, and seal coating (black overlay) will be considered on the oldest roads first as funding becomes available

2.      Architectural – no new requests

3.      Covenants – no new issues

 

Adjournment

Meeting was adjourned at 7:19 PM with a motion made by Slaton and a second by Hiel.

The next HOA monthly meeting will be held on April 4 at 6:15.

Minutes submitted by:	Lisa Kraft, WFHOA Secretary

HOA Board Meeting Agenda 3-7-19

      1.     Call meeting to order

2.     Read and approve previous minutes

OLD BUSINESS

3.     Silt removal south of entrance

4.     Above ground pools

NEW BUSINESS

5.     Picnic tables in the park

6.     Landscape maintenance bids

7.     Entrance sign placement bid

8.     Annual Meeting date and time

9.    Treasurer report

COMMITTEE UPDATES

10.                       Roads

11.                       Architectural

12.                       Covenants

Comments/Questions from neighborhood members

HOA Board Meeting Minutes 2-7-19

Opening

Ameeting of the Woodland Farms HOA Board was called to order at 6:17 PM.

Present

Board members present were Allison Bentley, Bryan Hiel, Lisa Kraft, Liz Lewis, Kathy Nelson and Gerre Slaton. Member Jimmy Smith was absent. A quorum was present.

Neighborhood member(s) in attendance: Rodney Phillips

Approval of Minutes

The January 10, 2019, minutes were read and approved by the Board with a motion made by Hiel and a second by Bentley.

Old Business

1.      Swing set: The purchase and installation of a park swing set will be tabled due to costs. The Board approved the purchase of two wooden picnic tables. Motion made by Hiel with a second by Nelson.

2.      Entrance Sign: Placement of the sign is still under discussion.

3.      Directors and Officers Insurance: The Board voted unanimously not to purchase a policy and to rebudget the FY19 funds.

4.      Above-ground Pool: The board voted to seek another legal opinion on this covenant with a motion made by Kraft and a second by Nelson. Motion carried in favor, with one opposing.

New Business

1.      Treasurer’s Report: The Treasurer presented the month-end financial report for January indicating an HOA fund balance of $24,071.14. HOA dues are due March 31. Letters have been mailed.

2.      Landscaping: The Board is seeking bids for holiday lighting at the entrance.

3.      Committee Updates:

a.       Roads – cracks will be filled (with asphalt) throughout this year as needed, sectional repairs (concrete), identified on the maintenance plan, will be made in the spring, and seal coating (black overlay) will be considered on the oldest roads first as funding becomes available

b.      Architectural – A homeowner is providing a drainage plan for consideration. The Board is also checking with the county about repairs to the ditch along Douglas.

 

Adjournment

Meeting was adjourned at 7:37 PM with a motion made by Hiel and a second by Nelson.

The next HOA monthly meeting will be held on March 7 at 6:15.

Minutes submitted by:	Lisa Kraft, WFHOA Secretary