HOA Meeting Minutes 3-12-20

Opening:



The meeting was called to order at 6:18 PM on Thursday, March 12, 2020.  Those present were Board members, Allison Bentley, Bryan Hiel, Gerre Slaton, and Kathy Nelson.





Approval of Minutes:



The February 18, 2020 meeting minutes were read and approved by the Board with a motion made by Slaton and a second by Nelson.





Old Business:

•   Erosion on North Side of Entrance:  Heartland came out to assist with the erosion on the north side of the entryway along Douglas after the Board’s last meeting.

New Business:

•   Treasurer’s Report:  The Treasurer’s report stated the month-end fund balance for February was $26,986.21.

•   2020 Dues Update:  A total of 48 (out of 86) checks have been received to date.

•   Heartland Landscape Contract for 2020:  A copy of the Woodland Farms’ 2020 contract from Heartland Landscape was received after the Board’s last meeting.  Heartland has already been to the neighborhood to do their first mowing. Slaton motioned to vote on the contract and Hiel seconded.  The Board unanimously voted to accept the contract provided by Heartland for 2020.

•   Annual Meeting:  April 23rd at 7:00 PM has been tentatively set for the 2020 Annual Meeting and Board Member Elections. The meeting will be held at the Elk’s Lodge which is where it has been held previously. The cost to rent a room at the lodge is $50. The Board must announce the meeting date and location anywhere from 60 to 10 days prior to the meeting. The Board plans to send out a mailing prior to the meeting and will meet again in April to discuss the details of the Annual Meeting.

Committee Updates:

•   Architectural:  No new requests.

•   Covenants:  One new violation was received as of the last Board Meeting. The violation was sent to the Covenants Committee for further review. Brad Havenar, a member of the Covenants Committee, received the violation complaint and made multiple visits to the Homeowner’s home who was believed to be in violation. Havenar was not able to confirm the homeowner was in violation of the Covenants. During his last visit, he spoke with the homeowner to let him know a complaint had been filed. Havenar presented his findings to the Board, and the Board unanimously voted to close the complaint without any further action.  Havenar will send a summary of his findings to both the homeowner believed to be in violation as well as the homeowner that filed the complaint.

•   Welcome:  No new requests.

•   Roads:  Amour Asphalt has been out to fill cracks, and an invoice was received.

Comments/Questions from Neighborhood Members:



Neighborhood members present were Brad Havenar.



Havenar asked if a request should to be submitted to the Architectural Committee in regards to dirt fill. The Board responded that dirt fill falls under landscaping, and therefore, a request to the Architectural Committee is not required. However, if a structure is being installed, a request must be submitted.





Adjournment:



The meeting was adjourned at 7:15 PM.





Minutes submitted by: Allison Bentley