HOA Meeting Minutes 2-18-2020

Opening:



The meeting was called to order at 6:17 PM on Tuesday, February 18, 2020.  Those present were Board members, Allison Bentley, Bryan Hiel, Gerre Slaton, Kathy Nelson, and Liz Lewis.





Approval of Minutes:



The January 9, 2019 meeting minutes were read and approved by the Board with a motion made by Hiel and a second by Nelson.





Old Business:

•   E-mail to Ameri Seal: Slaton sent an e-mail to Estell with Ameri Seal on February 13th in regards to the Woodland Farms’ 2020 contract notifying him the Board will be moving forward with a different company. A response was not received prior to the meeting.

New Business:

•   Treasurer’s Report:  The Treasurer’s report stated the month-end fund balance for January was $21,948.91.

•   2020 Dues Update:  A total of 28 checks have been received to date.

•   Road Maintenance:  Amor Asphalt previously submitted a bid for multiple jobs.  When Amor Asphalt contacted Slaton after the last Board meeting, they stated they would allow us to piecemeal the bid and pay after the job(s) has been completed.  Slaton motioned for a vote, and Hiel seconded.  The Board unanimously voted to move forward with Amor Asphalt for 2020 road repairs.

•   Heartland Landscape:  A maintenance contact for 2020 has not been received which is abnormal from previous years.  Slaton will contact Heartland to inquire about our 2020 contract.

            A bid for $644.53 was received from Heartland for maintenance to help with the erosion on the north side of the entrance along Douglas.  Slaton motioned to vote on the bid, and Bentley seconded.  The Board unanimously voted to accept the bid and allow Heartland to begin working on the area.

            Another bid in regards to flowerbed and mulch maintenance was received from Heartland without an inquiry from the Board.  The Board believes this work should be included in our 2020 contract. Therefore, the Board did not motion to vote on this bid.

•   Parent Concern:  Due to an unrecognized car approaching an homeowner’s child playing in their yard, a parent suggested the Board enhance security in the neighborhood.  Several options were discussed such as all homeowners be required to have a decal on their cars so parents and homeowners know which cars belong to neighbors, but the Board believes that would be very difficult to enforce.

Committee Updates:

•   Architectural: Two new requests have been reviewed and approved since the previous Board meeting.

•   Covenants:  One new violation was received. Hiel motioned to send the violation complaint on to the Covenants Committee, and Bentley seconded the motion.

•   Welcome:  No new requests.

•   Roads:  See ‘Road Maintenance’ under New Business.

Comments/Questions from Neighborhood Members:



Neighborhood members present were Jan Cooley and Jamin Jones.



Jones inquired about Board member elections which will be held at the annual meeting in April. All homeowners are welcome to run for the Board. Anywhere from three to nine members are needed. Jones also had a question in regards to a homeowner’s fence that was recently installed. The Board provided a visual aid which illustrated the fence was indeed in compliance with the Woodland Farms Covenants, Conditions, and Restrictions.





Adjournment:



The meeting was adjourned at 7:36 PM.





Minutes submitted by: Allison Bentley