Opening:
The meeting was called to order at 6:15 PM on Tuesday, October 1, 2019. Those present were Board members, Allison Bentley, Bryan Hiel, Gerre Slaton, Kathy Nelson, Lisa Kraft, and Liz Lewis.
Approval of Minutes:
The August 1, 2019 meeting minutes were read and approved by the Board with a motion made by Hiel and a second by Kraft.
Old Business:
• Special
Meeting Outcome: The Special Meeting
held on September 17th in regards to voting towards an amendment to the
Woodland Farms Covenants concerning Section 3.5r; swimming pools did not
pass. Sixty-five ‘yes’ votes were needed
in order for the amendment to pass; 49 homeowners voted ‘yes’, and four voted
‘no’.
• Neighborhood
Garage Sale: A neighborhood garage sale
was held on Saturday, September 28th, the same weekend the Wildlife Expo took
place at the Lazy E Arena. Lewis hung a
banner at the front entrance prior to the event. Slaton counted approximately eight homes that
participated on Saturday, and two homes that participated on Sunday.
New Business:
• Treasurer’s
Report: The Treasurer’s report stated
the month-end fund balance for September was $20,995.84.
• Fall
Social Event: The Board discussed having
‘Pizza in the Park’ on the Sunday before Halloween, October 27th, from 4:00 PM
to 6:00 PM. The Board has budgeted $500
for the Social Committee for 2019. Lewis
will make the arrangements, and send out flyers to the neighbors.
• Holiday
Lighting at the Entrance: The Board
discussed decorating the front entrance with holiday decorations and lights. Lewis motioned to request price quotes from
at least two vendors for light displays and Slaton seconded. Kraft recommended possibly asking for
donations for lights from homeowners, and Nelson recommended holding a
‘decorating day’ for volunteers to install the donated lights. The Board will discuss further once the price
quotes are received.
• Budget
Meeting for 2020: The Board will need to
meet in November to discuss a budget for 2020.
Committee Updates:
• Architectural:
Four new requests were received; three have been approved, and one was in regards to landscaping which did not require
the Board’s approval.
• Covenants: No new violations
• Welcome: No new homeowners
• Roads: Gerre would like to have another locally-owned
company, Amor Asphalt, come out and evaluate our roads for an additional
opinion and price quote. Armor Asphalt
was considered prior to the Board’s decision to use Ameri Seal for the 2019
road repairs. Bella Terra, a housing
addition off of Waterloo Road, has utilized Armor Asphalt in the past, and also
provided a recommendation for them. Ameriseal will be contacted as well to
provide a quote. Bentley motioned to have Amor Asphalt and
Ameriseal evaluate the current condition of our roads and receive a price
quote. Kraft seconded the motion.
Comments/Questions from Neighborhood Members:
Neighborhood members present were Simone and Frank Paradise and Garet Earles.
• Simone
and Frank Paradise proposed questions in regards to removing unwanted/dead
trees from their property. The Board
responded that there is no need to submit formal requests in regards to
landscaping, and homeowners are allowed to remove trees as long as they abide
by the Woodland Farms Covenants and Bylaws.
A copy of the Covenants and Bylaws can be found on the HOA website at woodlandfarmsHOA.com.
• Garet
Earles would like to know which well pump the common area’s sprinkler system is
utilizing. The Board was unsure of where
the water is coming from, but Slaton later determined the common area has its
own well pump that can be found on the south side of the entrance, behind the
sprinkler control box.
Adjournment:
The meeting was adjourned at 7:23 PM with a motion made by Slaton and a second by Lewis.
Minutes submitted by: Allison Bentley
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