HOA Board Meeting Minutes 1/10/19

A regular meeting of the Woodland Farms HOA Board was called to order at 6:15 PM.

Present

Board members present were Allison Bentley, Bryan Hiel, Lisa Kraft, Liz Lewis, and Gerre Slaton. Absent members were Jimmy Smith and Kathy Nelson. A quorum was present.

Neighborhood members in attendance were Melodi and Scot Trower, and Dale Slaton

Approval of Minutes

The November 1, 2018 minutes were read and approved by the Board with a motion made by Hiel and a second by Bentley.

Old Business

1.      Entrance Sign is completed: JL Bentley did a great job on the metal information board that will be installed at the entry/exit area. He also came in $200 less than was expected. The Board thanks the Bentleys for their time and fine design.

2.      Swing set and tables at park is tabled: An updated bid for the park’s swing set equipment, freight, installation, and woodchip bedding was higher than budgeted. Additional quotes will be sought. Motion to table the discussion made by Hiel and seconded by Kraft.

3.      Above-ground pool covenant restriction determination is ongoing: Legal counsel is being sought to provide a legal opinion on the reading of the covenants. This will be voted on at the next board meeting. 

New Business

1.      Treasurer’s Report: The Treasurer presented the month-end financial report for December indicating an HOA fund balance of $18,483.52. HOA Dues are due March 31. Invoices were mailed out the 14th of January. There are 86 homes paying $400 each for a total of $34,400. Of the $400, $160 is set aside for road maintenance and improvements of $13,760 for 2019.

2.      Ice/Snow Removal was provided last month by Heartland Landscape Group. The maintenance crew under contract with the HOA salted and scraped the entrance three times.

3.      Roads are no longer cracking and washing out: The company hired to make repairs and provide maintenance of our neighborhood streets sealed all of the cracks prior to the rain we received over the last two months. Sectional repairs will continue this spring. The HOA is budgeting for a black seal-coat over all the surface (through the annual assessments) over the next three (3) years.

4.      Lawn maintenance bids will be sought in the spring: The HOA will also ask for pricing to install holiday lighting at the entrance in 2019.

5.      Covenants Committee:

a.       Boat and trailer storage: The Board voted to send the Covenants Committee out for a violation check with a motion made by Slaton and a second by Bentley.

b.      Pet without owner: The Board voted to fine for violation with a motion made by Hiel and a second by Bentley.

c.       Excessive dog barking covenant complaint process is ongoing: The Board and neighborhood members heard from the Covenant’s Committee representative, Dale Slaton, about his follow up to a written violation complaint.

 

Adjournment

Meeting was adjourned at 8:01 PM with a motion made by Kraft and a second by Bentley.

The next HOA monthly meeting will be held on February 7 at 6:15.

Minutes submitted by:	Lisa Kraft, WFHOA Secretary