HOA Board Meeting Minutes 7-12-18

Opening

The regular meeting of the Woodland Farms HOA Board was called to order at 7:03 PM.

Present

Board Members: Allison Bentley, Bryan Hiel, Lisa Kraft, Liz Lewis, Jimmy Smith, Kathy Nelson and Gerre Slaton with neighborhood homeowners, Steve Vanarsdel and Pam Doner.

Approval of Minutes

The June 8, 2018 minutes were read and approved with a motion by Bentley and a second by Hiel.

Old Business

1.      FB Page – There was discussion over making the Woodland Farms Facebook page a closed group for residents only. No action taken.

2.      Update on Committees –

a.       Covenants – The Covenants Committee voted to take action on a homeowner for violations and a letter was served. The Board voted unanimously to approve fines if corrective action is not taken by the homeowner within the time allowance. The Board approved the appointment of Brad Havenar to the Covenants Committee.

b.      Architectural – The Architectural Committee received a request and are scheduling a meeting to vote the request out of committee prior to being heard by the Board. No action taken at this time.

c.       Welcome – The Welcome Committee will provide new homeowners with information to stay connected with neighborhood news by joining the NextDoor App for Woodland Farms, liking the Woodland Farms FB page and checking out the blog.

d.      Social – The social committee is planning the September Neighborhood Garage Sale, Sept. 22^nd   to coincide with the Lazy E’s Fish and Wildlife Expo dates. They are also planning an afternoon at the park for an Octoberfest celebration.

3.      Prime Bank Update – The new Board has updated the HOA checking account and bank card contact information and signatory requirements.

4.      Audit Update – The Board will not seek independent reconciliation of the year-ending 2017 HOA finances at this time.

5.      Laptop, QuickBooks Update – A laptop and QuickBooks software has been purchased.

6.      Collections Update – There is one homeowner with outstanding dues.

7.      Entrance Sign Update – The Board is currently obtaining quotes to build and install a neighborhood sign to post information.

New Business:

1.      Treasurer’s Report – The Treasurer presented the month-end financial indicating a balance of $56,900.01 in the HOA fund.

2.      Budget Workshop – The President made a motion to hold a HOA Budget Workshop for the Board and was seconded by Hiel.

3.      Estimates on Ditch Erosion – The Board has received two bids to make repairs to the exposed piping along the entrance frontage. The Board voted to go with Heartland Landscape. Motion was made by Smith and seconded by Slaton. Work will be completed the week of July 23^rd.

4.      Pipeline Mowing – The President contacted Philips 66 to inquire about the frequency of mowing the pipeline easement north of Woodridge Trail. They indicated they may have someone out in 2-3 weeks. Update- This was done on July 24^th.

5.      Covenants Violations – See discussion above in committee updates.

6.      Member’s Comments/Questions – One neighbor presented their views on banning fireworks. No action was taken. The Board recommended the neighbor hand out flyers next year asking for neighbors to pick up their firework debris and shut down fireworks at a reasonable hour to be courteous.

 

Adjournment

Meeting was adjourned at 8:55 PM with a motion made by Slaton and a second by Heil.

The next HOA monthly meeting will be scheduled in September unless there is new or active committee business brought to the Board.

Minutes submitted by:	Lisa Kraft, WFHOA Secretary