HOA Board Meeting Minutes - May 15, 2016

May 15, 2016

Present: 2016-2018 HOA Board - Jan Cooley, President; Jeff Anthony, Vice President; Kathleen Custiss, Secretary; Jimmy Smith, Treasurer; Rodney Phillips, Member; Tim Harwell, Member; Biran Heil, Member; Brenda Carleton, Member
Past Board Members - Jamin Jones, Sandee Pelchat, Kapin Anthony
Other Homeowners

1. Jan Cooley called the meeting to order an announced the resignation of Dale Slaton as Secretary. Kathleen Custis volunteered to fill the position and was unanimously approved to serve as Secretary. 
2. Old Business 
• Jan asked previous board members to introduce themselves and share pertinent information regarding . 
• Roads: The previous bid for $36,000 to repair the roads has expired. This was for the crack and seal solution.  It was noted that additional cracks have formed and need to be repaired. Cliff Pelchat will get new bids.
• Welcome Committee: Gerre Slaton explained the committee's duties and process to the new board members and  noted other committee members are Kapin Anthony and Janette Bell. 
3. New Business
• Discussed adding sprinklers at the park to keep the grass green.
• With the HOA approval Four Corners agreed to provide a truckload of rip rap to fill the washed out area around the park. Jimmy Smith will follow up with Four Corners and report at the next meeting.
• Landscaping outside the neighborhood: Suggestion was made to commit to 4 workdays per yer to maintain the flowerbeds and keeping the weeds under control.
• Additional stop signs within the neighborhood was discussed. The cost is $1000 per pole.  It was decided that six additional signs were needed for safety. Cheaper alternatives were discussed.
• There was discussion to confirm the increase in HOA dues to $400. The new HOA dues are due by June 2.
• There was a report from the Architectural Committee and the Roads Committee.
• Lori Conaway volunteered to continue to maintain the Woodland Farms HOA website.
• Regularly scheduled Board Meetings – Once per month on the 2nd Sunday of the month at 6:00 pm. The next meeting of he HOA Board of Directors is June 12, 2016 at Jan Cooley's house 4155 Woodland Trail.
4. Meeting adjourned.