Meeting 03/04/2021

 

Meeting Called to Order: 6:35 pm

Attendance: Board Members: Kapin Anthony, Jeff Anthony, Jamin Jones, Jimmy Smith, Gerre Slaton, Liz Lewis, Kathy Nelson, Residents: Rodney Phillips and Blair Monhollon.

Minutes from 12/12/2021 were read and approved; Jamin 1^st motion, Gerre 2^nd.

Treasurer’s report:  $41,000 in account with $1080.00 paid to Heartland for snow removal.

36 homes have paid their dues out of the 86 homes. Will send out reminders to others that dues are due by the 31^st of March.

Old Business:

Water Drainage: Will get quotes for repairing common area and putting down rip rap the help with the erosion. Jimmy

Roads: Jimmy will get new quotes for all repairs and most urgent repairs needed for roads.

New Business:

Front South Wall: Top has broken and needs to be fixed also front north wall to be checked for damage. Will contact company that repaired center wall to give estimate to fix.

Meeting adjourned at 7:30

Board Meeting 12/10/2020

 

December 10,2020

Meeting Called to Order 7:05

Attendance: Kapin, Jeff, Gerre, Kathy, Roma

Previous minutes read and approved

Old Business: Liz completed lettering on front wall

                     Getting quote for road repair to compare

                 

New business: 

Treasurer’s Report:  The Treasurer’s report stated the month-end fund balance for               December was $33,0000.00 This amount will be carried over into 2021.

2021Budget:  The 2021 Budget meeting was held on November 12th at 6:00 PM.  A budget was compiled, Kathy Nelson presented the final draft for approval at the board meeting.  Jimmy Smith approved and Gerre Slaton seconded

                      Jimmy to get estimate for front drainage ditch plan to fix in spring

                      Went over insurance quote   

 Architectural Committee:

                        Discussed fencing requests

 

 Meeting adjourned: 8:15

Board Meeting 10/22/2020

 Meeting Called to Order 7:03

Attendance: Kapin, Jamin, Jeff, Gerre, Liz, Roma and Bradley Heavner

Kristen Stout submitted her resignation effective 09/01/2020.

Previous minutes read and approved

Old Business:

Front Lights: Electrician said they were fine

Front Drainage: Kapin meet with Josh about installing flexamat to stop drainage. Cost would be $5000.00 for just our part of  property if they went all the way up to street it would be $12,000.00. Bradley Heavner spoke about his property. He had someone come in and fill in erosion and create a pathway for water to flow down to drainage ditch, he then sprinkled grass seeds in hopes of helping.

New business: 

Liz painted  the letters for the front entrance and we will get an estimate for someone to install the letters on the wall again.

Get estimate for rip rap to help with the soil erosion from the street to our drainage ditch.

Meeting adjourned: 8:15

 

Board Meeting 09/01/2020

 

Called to Order 7:02

Previous minutes read: Jamin motion to accept Kapin 2nd

Attendance:  Kapin, Jamin, Kathy, Gerre, Roma, Jimmy, Liz, Les, Jeff

Old Busines: 

Front Wall-Quote to repair of $1550.00 

Road Repair: moved to next meeting

Survey: Jimmy will get new quote for survey

New Business

Kapin spoke to Mike and north Douglas mowing still in que to be done.

Jimmy motioned to approve $2000.00 for front wall repair, Jamin 2nd will go with quote provided by Sergio. 

Jamin and Kapin will discuss with the Heavners about the intention to fix their property contributing to erosion of dirt flowing into ditch along Douglas. The Heavners previously has a lot of dirt put into yard crevice which promptly wash down into ditch causing a road hazard.

Meeting Adjourned: 8:11   

Board Meeting 08/20/2020

Call Meeting to Order 7:02 

Attendence: Kapin, Kathy, Gerre, Roma, Les, Jeff

Jamin approved minutes and Kapin 2nd 

Old Business: Late Dues paid 

                        Playground finished

New Business: 

Front Wall- Claim denied due to poor workmanship and water damage over time. Get quotes to repair or removing wall. 

Road Repair: will get estimates for either repair with asphalt or concrete

Survey: Quote for survey was $1500.00 so we are looking into other options for survey

We will cancel the official garage sale and pizza in the park due to Covid

We will have a neighborhood clean up day on Sunday Sept 12,2020 starting at 7:00.

Roses in island has Rose Disease and need to be removed. Heartland wanted $200.00 to remove them. We will include that in the work day clean up. 

We will call Mike Pearson (county commissioner ) about mowing north side of addition at Douglas and clean out of ditch from dirt 

Pipeline has been mowed but we will need to reach out to homeowners to let them know that OGE will not be able to continue to mow so they will have to start doing it. 

Meeting closed at 8:26